No add-on modules or hidden tiers for core functionality — every plan gets the full feature set below, sized to how many properties you manage.
Enter a lease length and RentalApp.io generates every monthly payment, prorates partial months, and flags anything unpaid 5+ days past due — automatically.
Residents pay rent straight through their portal — Stripe handles the charge, and RentalApp.io marks the payment paid and reconciles it against the lease the moment it clears. No more chasing checks or manually marking payments received.
Choose a flat amount or a percentage of rent, and RentalApp.io applies it automatically the moment a payment crosses your grace period — every time, without anyone having to remember.
Name, address, type, purchase info, sale & tax history, and build year — all in one profile.
Lease dates, rent amount, deposit, and status, with one active tenant enforced per property.
Address autocomplete, Street View photos, and one-click links to Maps and Zillow.
Log install dates for the roof, HVAC, water heater, and major appliances. RentalApp.io compares each one against industry-average lifespans and flags what's OK, due soon, or overdue.
Upload a lease document and RentalApp.io reads it — tenant name, lease dates, monthly rent, and security deposit — and pre-fills a tenant record for you to review. Nothing is ever created automatically; a person always confirms before anything is saved.
Download a ready-to-fill spreadsheet template and bring in properties, tenants, rent payments, expenses, and tax records all at once — whether you're setting up for the first time or adding a new batch to a company that already has dozens of properties on file.
A real monthly P&L built from actual rent payments and expenses, plus a transparent 6-month forecast.
Built from real payments & expenses, not estimates.
A transparent trailing-average model — no black-box math.
No manual formulas or spreadsheet upkeep required.
Pick a calendar year and get a complete report for that property — rental income broken out by tenant (including anyone who moved out mid-year), expenses grouped by category, and the net profit or loss. Download it as a PDF or an XLSX spreadsheet, whichever your accountant wants — or go straight to a Schedule E worksheet that maps every expense to its IRS line item automatically.
The lease says what the deposit should be; the ledger tracks what you actually collected. Itemize move-out deductions by category, and settle the final refund — or balance owed — with one click. Once settled, the numbers are locked in.
Start an inspection and RentalApp.io pre-fills a room-by-room checklist automatically. Rate each item's condition, attach photos, and turn anything damaged straight into an itemized deposit deduction — no separate spreadsheet to keep in sync.
Residents register directly against their active lease — matched automatically, no manual approval needed.
Submitted directly through the portal, with status tracked from submitted through completed.
A searchable 6-month maintenance history archive, plus automatic email notifications on status changes.
Plumbing, electrical, HVAC, landscaping, and more — find the right contractor for the job in one click.
Assign a vendor to a maintenance request, and it shows right on the property page and the resident's status view.
Every expense generated from a vendor's completed work rolls up automatically — see exactly what you've paid each contractor, all time.
A property manager who works with two unrelated companies doesn't need two logins — one account can belong to both, with its own role at each.
Join an additional company any time with an invite code — the same flow used to join your first one.
A company switcher shows every company you belong to and swaps your active company instantly.
Administrator at one company, Viewer at another — whatever each company's own Team page set for you.
Connect your company's Gmail or Microsoft 365 mailbox with one click — no app passwords, and no separate app registration per company.
Prefer an email API over a mailbox? Point RentalApp.io at Resend or your own Amazon SES account instead — configured in a couple of fields.
A platform-wide default plus a per-company override — every company on RentalApp.io can pick what works for them, no server access needed.
One glance shows whether email delivery is really configured, how close you are to your plan's property limit, and whether more than one admin has access.
Automatic integrity checks and routine housekeeping keep the platform itself running smoothly behind the scenes, so you don't have to think about it.
Backup & Restore, Email Delivery, and Health Status now live together on one company Settings page — restore from an encrypted backup any time.
CAPTCHA-protected signup & password reset, rate-limited login, and a staff password policy with aging and complexity rules.
Inactive users are logged out automatically — 30 minutes by default, adjustable platform-wide — with a warning at 5 minutes and again at 1 minute so no one loses work by surprise.
Download a complete, encrypted backup of your company's data — properties, tenants, payments, and documents — any time.
Live exploitation testing performed against the running app, with findings fixed and re-verified before release.
Sign up and add your first property in minutes.